Daily COVID-19 Updates for Portage Manor

Resuming Day Passes at Portage Manor:

Residents who are going to gas station, dollar store, and tobacco store in near proximity to the building, etc are required to sign out with security desk and sign back in with security and have temp taken.  Hours will be limited to 9a-7p daily.   STARTING Monday 3/8/2021

Resident will need to get a pass from nurses' station and gain their medications if going to church, club house, etc.  No passes over the bridge alone or public transportation use is allowed right now.  

Activities will coordinate a routine weekly FRIDAY run to Wal-Mart and shopping centers, starting on 3/12/2021.

Residents who attend clubhouse can resume on Tuesdays and Thursdays only, THEY HAVE TO HAVE A PASS! OAKLAWN will pick up residents in the front MAIN ENTRANCE at 830a, residents will return per Oaklawn Transport approx. 3p.  A signup sheet will go out so lunches can be made, passes and medications can be given by nurses.

We are so happy to be at this point!  It has been along time coming!  It is a process as we want to ensure the safety and wellbeing of all!  Lets move forward in a safe and healthy manner.  Everyone has done an amazing job getting through this very difficult time.  Thank you all for your support and understanding!  

Portage Manor Residents and Staff COVID-19 Testing/Reporting

Please see below for test numbers and details as it pertains to our COVID-19 onset of cases and response/recovery. 

Facility Daily Surveillance Line for ACTIVE COVID-19 cases at Portage Manor 
DateResident/StaffCOVID TestedPersons Under InvestigationPositiveVaccinatedRecovered

Weekly Testing
Resident(s)All00121 out of 124
Tested every Tues & Friday
All0019 out of 50

122 false positives12
131 false positive13

TESTING: All residents and staff will be tested for the SARS-CoV-2 virus that causes COVID-19, it is collected by inserting a culture swab into the nasopharyngeal space through the nares.  It is not painful, and feels like a tickle almost.  Our phlebotomist Erica has been the main collector of specimens.  We do have Nurse Liz and Nurse Kris who also are skilled to collect test too.  Portage Manor will continue to test staff every 3-7 days until further direction from ISDH and test residents who have developed symptoms of COVID-19 or who have been exposed to someone with COVID-19.  


We have made efforts to contain and combat this virus with guidance from our State Dept. of Health and Local Health Dept. All essential workers are screened at the front entrance and must pass the screening to gain access.  Anyone approved to enter the building is required to wear a face mask of medical grade and goggles/face shield at all times.  All essential workers have been asked to be responsible when not on duty to decrease risk of exposure when not at work, we have to do our part to keep everyone in our care safe any way possible. We also have worked to create visual ques and posted signs for residents to follow social distancing in the hallways, medication line, dining room, and during activities.  Sanitation of common areas has been increased and scheduled.  We have limited access to areas in the building that are encourage potential congregation and that are unsafe during this time of illness prevention. Limited visitation is being conducted as able with as much flexibility as possible while decreasing risk of exposure.  Residents are wearing mask throughout the building and have increased hand washing.  We are very encouraged by everyone's help to decrease the spread of this virus!   


1st COVID-19 vaccine clinic: 1/13/21

2nd COVID-19 vaccine clinic: 2/10/2021

3rd COVID-19 vaccine clinic: 3/10/21

Vaccine Clinics beyond these dates are being scheduled off site.

Portage Manor has 2 isolation areas:

1- "RED COVID Unit" for residents with positive test for COVID-19, it is divided by thick plastic walled areas that cannot be entered by general staff and residents who are not ill, the staff working this unit has a separate and dedicated entrance and do not enter the main building while working that unit.  PPE and all needed supplies are kept on the unit and restocked by DON.  

2- "YELLOW PUI Unit" for residents that are under investigation for COVID-19, either a roommate that tested positive, they have symptoms of COVID-19, and/or has come in close contact with someone who has newly tested positive.     

These areas were created with many hours of work and coordination with our Medical Director, Chris Quinn MD, Dr Bob Einterz from SJC Health Dept., and the Indiana State COVID surveyor, as well as help from SJC Human Resources.  The staff are challenged, but staying hopeful as we work through this together! So far these measures have proven to be a very successful plan   

ALERTS & NOTIFICATIONS: You will be alerted when we have a new onset of positive staff or resident case of COVID-19. Nightly communication will be sent out while we are having new onsets on COVID positive cases.  You will be alerted of test results.  If they are negative you will get a general text or recorded call.  If your family member or contact at Portage Manor is positive or under investigation you will receive a call from a nurse with detailed information about isolation, plan of care, and condition. A general update will go out as needed with any updated information, in an effort to keep everyone informed as best we can. 

CONTACT TRACING: Once a positive test is reported, we go to work to find out: 1- when symptoms began? 2-If the positive person has been in contact with anyone that meets exposure criteria, and may have spread it to? 3- if they have been around anyone sick and if so when?  We work to find these answers to move swiftly in containing those most likely at risk.  

I hope this answers some of your questions.  This is such a difficult time for everyone and I can only imagine the fear and concern you have for your loved ones.  Portage Manor continues to be vigilant as we combat this virus, thank you for your trust in us!

Robyn Challinor Administrator

Updated Guidance on 3/4/21


Resident, Friends, and Family Information Sheet

Indiana State Department of Health COVID-19


We report our numbers to the Indiana State Department of Health, Local Health Dept, and AAA Ombudsman as required daily, weekly, and as needed.